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Senior Administrator

Location
Ormskirk, Lancashire
Salary
£15.00 Per Hour
Job Type
Permanent
Posted
6 Sep 2022

Senior Administrator Ormskirk £15.00 per annum. Your new companyOur client is a "Not for profit" organisation, based on the outskirts of Ormskirk, excellent working condition and a competitive hourly rate make them on of the most sought after employers in the area. Your new roleThe role holder will provide a specific range of administration duties functions to ensure that a cost-effective, compliant and totally customer-centric service is delivered at all times. The following general duties will typically form part of the daily/weekly/monthly work schedule:

  • Provide high quality executive support to the Senior Management Team.
  • Plan and prioritise the time and commitments of the SMT through effective diary management.
  • Act as supporting member of the Senior Management Team and actively contribute to relevant meetings.
  • Receive and field telephone calls to the SMT, minimising the number of unnecessary contacts and interruptions by referring callers to the most appropriate operational manager.
  • Manage incoming and outgoing correspondence for SMT including prioritising, distributing and circulating for action and information.
  • Provide professional secretarial support to the SMT including email management, the development and production of documents and reports, carrying out research and investigation of other organisations practices.
  • Assist with communications for SMT such as drafting emails on their behalf and proofreading documentation, making suggestions / decisions for amendments as appropriate.
  • Attend weekly 121 meetings with SMT members, being proactive in identifying appropriate solutions to resolve issues and enhance service provision, whilst demonstrating high levels of emotional intelligence in dealing with confidential matters and liaising with internal / external customers.
  • Lead and support specific departmental projects and/or initiatives on behalf of the SMT.
  • Share knowledge to enhance service provision and get new initiatives off the ground.
  • Co-ordinate the administration of documents and reports in relation to the committees, meetings and events identified via the University Calendar on behalf of SMT. Collate and manage documentation for SMT, ensuring they have all correspondence required for meetings and storing as appropriate, proactively assessing meeting papers and highlighting areas for action by SMT, moving forward appropriate actions from previous meetings on behalf of SMT.
  • Make appropriate arrangements to provide a reception service, hospitality, accommodation and parking for the SMT visitor meetings.
  • Process any orders, invoices or payments relating to SMT in a professional, timely and accurate manner.
  • Working with HR to organise shortlisting, interview dates and production of panel packs
  • Liaison with colleagues (FM and HR) and appointees with regards to successful appointments, start dates and necessary induction requirements.

What you'll need to succeedWe are looking for an experienced, professional administrator used to prioritising their work and looking after senior management, someone able to start with short notice and happy to work on a 12 week contract and hopefully able to consider permanent opportunities within the companyWhat you'll get in returnCompetitive hourly rate, free parking, excellent working conditions, temp -perm opportunities, pension.What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

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Details

  • Job Reference: 705432686-2
  • Date Posted: 6 September 2022
  • Recruiter: Hays Specialist Recruitment Limited
    Hays Specialist Recruitment Limited
  • Location: Ormskirk, Lancashire
  • Salary: £15.00 Per Hour
  • Sector: Trades & Services
  • Job Type: Permanent