we have taken a role based near Wembley depending on experience Salary neg. It's 40hr week (so either 8:00 am to 5 pm, or 8:30 am to 5:30 pm) office based
this is to start mid-September for a commercial assistant (for maternity leave cover) but with the possibility of it becoming a permanent role (which is more than likely). They need to have some management experience or at least want to progress to this level if possible, comfortable going to meetings with clients & board members. Someone with a good level of Excel (pivot tables, formulas etc) and admin experience. They need to be happy to do a lot of data entry and analysis.
As a Commercial Assistant, you will
Receive and administer orders from the Client and to Sub-Contractors.
Ensure each assigned contract is maintained to a high level and ensure that key deliverables are met, including during times of planned absence through agreeing on delegation within the team.
- Issue period valuation(s) to the Client in accordance with Contract Schedules and timescales required.
Follow internal procedures to record applications and certifications.
Record and monitor receipt from client reconciling any differences. Collate and ensure accurate entry of timesheets/site diaries or other records to valuation.
Receive and check sub-contract invoices and process them for payment addressing any queries where required.
Identify and analyse the variances between financial applications and receipts in a timely manner. Performing revenue and cost control throughout each period for specific contracts to identify cost savings and profit maximization.
Performing period-end commercial reconciliation against specific contracts.
Issue quotes for contracts as requested by line management.
Identifying any client requests that would require a variation to contract and notifying the Commercial Manager who will advise actions required.
Providing key performance indicator (KPI) information on a monthly basis if required.
Attend site progress meetings upon request or whenever it is considered in the company's interest to do so.
Good presentation skills
Excellent financial analytical and reasoning skills
Proficient in Word & Excel (latest versions)
Have good interpersonal communication (verbal, written and listening) skills, that will support the delivery of your duties and be able to clearly explain tasks and inspire others with varying backgrounds
Have high standards of attention to detail in all aspects of your work
Show initiative and know when to escalate issues for the Supervisor/
Please email me if you are interested thank you in advance